Concept-stage venture · Scheduling development underway

Director’s Assistant.
One view. Better decisions.

A connected operations platform for nurseries and preschools, built around the people, meals and costs behind everyday care. Starting in Poland, designed for international growth.

Working name: Asystent Dyrektora, Polish for “Director’s Assistant”. Work on scheduling began before I learned about startup support programmes; the wider platform and integrations remain a development roadmap.

1. Many locations, one clear view

Owners would see staffing, resources and finances across their organisation in one place. Shared data and a connected mobile app would help teams act on the same information.

Shared platform & integrations

One management panel for the organisation, with information shared between locations.
A mobile app connecting the operational modules, including on-site inspections.
Support for MCP (Model Context Protocol), enabling controlled connections between AI tools and platform functions.
A Text-to-SQL approach, allowing authorised users to ask questions in everyday language and retrieve relevant business information.

2. One employee, the right schedule

An employee may work at several facilities: the schedule should detect clashes and staffing gaps across all of them. Planned connections to sick leave, child attendance and shift costs would help managers compare practical alternatives.

Scheduling roadmap

A shared schedule across locations, supporting organisations that regularly transfer employees between facilities.
Integration with electronic sick leave records from ZUS, Poland’s Social Insurance Institution, to flag changes affecting staffing.
Shift cost calculations to help owners compare staffing arrangements and their financial impact.
Connections to children’s attendance to help assess coverage against applicable Polish staffing requirements for children under three.
The scheduling design already accommodates the addition of labour-law rules for other countries, providing a foundation for international expansion.

3. From stocked shelves to daily meals

Menus, stock levels and consumption would inform purchasing across kitchens and a central warehouse. AI would suggest what to order for a person to approve, creating a recurring daily workflow with room to serve schools and catering businesses.

Meals, inventory & purchasing roadmap

Real-time updates on stock levels, consumption and transfers between locations.
A central dashboard for warehouse oversight and coordination of supplies.
A planned extension to primary-school meal services, bringing school kitchens and inventory needs into the addressable market.
Meal charge records, parent payment tracking and balance reconciliation, either within the platform or through integrations with existing fee-settlement software.
AI-assisted analysis of menus and current product consumption.
Suggested purchasing lists and quantities for a responsible person to review before ordering.

4. Safer spaces, simpler enrolment

Employees would record playground checks on their phones and receive reminders for required inspections. A separate enrolment module would connect applications, electronic signatures and facility administration.

Inspections & enrolment roadmap

Playground records

Records of playground condition, inspections, findings and follow-up work.
Documentation management and reminders for required inspection dates.
A connected mobile app so employees can carry out checks and record observations directly on site.

Child enrolment

Facility-level enrolment workflows and application records.
Potential integrations with existing nursery and preschool fee-settlement applications, to complement systems customers already use.
Electronic document signing through an appropriate eIDAS-compatible solution.
Connections to the facility’s wider administration once a child is enrolled.

5. Understand the cost of each decision

Income, expenses and staffing costs would give owners a clearer picture of how their business operates. AI-assisted analysis would help identify savings, while recommendations and proposed software fixes remain subject to human review.

Financial analysis roadmap

Organisation-wide visibility into income, expenses and operating costs.
Integration with KSeF, Poland’s national electronic invoicing system.
AI-assisted analysis to identify potential savings and opportunities to improve operations.
Decision support for owners, with recommendations subject to their review.

6. Education first, Europe next

Nurseries and preschools are the core market, with school meals as an additional opportunity. Country-specific rules and reusable modules are intended to support later expansion into Central and Eastern Europe, Western Europe and selected commercial sectors.

Market, school meals & international strategy

Growth opportunity

Education at the core.
Room to grow beyond it.

Nurseries and preschools are the main target market. Primary schools are an additional opportunity, with a modular design intended to support other education segments and, over time, selected commercial sectors.

A staged expansion strategyStart with a clear operational need in Poland, develop a repeatable sales and support model, then adapt the product for additional sectors and European markets.

Connect with existing software

I am considering integrations with existing applications that calculate attendance and meal fees for nurseries and preschools. This could expand customer reach, reduce adoption friction and allow the platform to complement systems facilities already use.

School meals: a substantial daily operational need

Under Article 106a of Poland’s Education Law, public primary schools, excluding adult schools, must provide one hot meal daily and an opportunity to eat it. This also covers preschool children in school-based preschool units. Taking meals is voluntary and chargeable. Article 106 regulates canteen fees and possible exemptions.

The main opportunity is the recurring operational work behind that meal: planning menus, calculating ingredient requirements, coordinating purchases, recording available products and monitoring stock movements and consumption. Facilities preparing meals need to manage these tasks every day. An integrated menu-planning and inventory system could support that workflow and help reduce shortages, waste and manual administration.

Parent billing and payment reconciliation are the final administrative stage of this process. The product’s central value for schools would come earlier: helping the facility organise meal preparation and maintain a reliable record of the products it has available.

This recurring need opens a substantial additional market for the meals and inventory module. My preliminary planning estimate is approximately 15,000 potential school customers in Poland, to be validated. These schools supplement the core nursery and preschool market; the opportunity concerns facilities organising meal services, with the relevant workflow depending on whether they prepare meals internally or use external catering.

Polish Education Law: Articles 106 and 106a (official consolidated text)

A common foundation for different sectors

Staff scheduling, inventory management and menu planning are needs shared by education providers and commercial organisations. The scheduling foundation uses labour-law rules, including Poland’s Labour Code, and is being structured to accept rules from other countries.

With appropriate adjustments and validation, I intend to offer relevant modules to businesses outside education — for example, catering companies needing menu planning, stock control and staff schedules. Some use cases may need only limited changes; the amount of adaptation will depend on each sector’s requirements.

Education will remain the core of the venture. As the company grows, a larger sales team could reach organisations in other industries using the same modular product foundation. The ambition is to make relevant modules useful across education and beyond, rather than limit the platform to one type of institution.

Poland first, then European expansion

I see substantial growth potential within Poland, both in the core market and in adjacent sectors. The next intended step is Central and Eastern Europe, where cultural proximity could make expansion more accessible. Western Europe would follow once the business has a larger team and greater operating capacity.

International expansion will require local language support, validated legal rules and suitable administrative integrations. The same country-adaptation approach is intended for the other modules, building on the scheduling foundation.

Daily value, recurring AI usage

Purchasing analysis, operational insights and support assistance could make AI part of customers’ daily workflows. As adoption grows, this could generate recurring API consumption and revenue for the AI infrastructure provider. That opportunity depends on actual customer usage and the economics of each feature; the product must deliver practical value at sustainable costs.

Why early support matters

A sector-informed founder. Practical AI use cases. A focused first release.

I am seeking startup support and API credits to accelerate development and validate AI features before introducing them into customers’ daily operations. The goal is to turn an initial scheduling module into a useful, sustainable product—not to add AI without a clear customer need.

Build and launch faster

AI coding tools can help with distinct module tasks in parallel, code review, test preparation and integration. I would coordinate the work and retain responsibility for architecture, quality and release decisions.

Evaluate real customer value

Credits would help test purchasing suggestions, cost analysis, natural-language business questions and support assistance. Early evaluation would measure accuracy, usefulness and cost per task, using synthetic or anonymised data where possible.

Create recurring AI demand

Meal planning, purchasing and support are repeated operational tasks. If these features deliver measurable value and customers adopt them, everyday usage can create recurring API consumption as the platform grows.

The next milestone: validate the scheduling foundation with prospective users, then prioritise connected modules based on customer feedback. Support would lower the cost of experimentation and help reach that milestone sooner.

A broad vision, a focused commercial priority

There are many further ideas for developing the business, but the immediate priority is to win paying customers and deliver clear value to them. Revenue from those customers is intended to fund continued product development, with future features shaped by their needs and the resources the business generates.

Founder experience

Filip Kołowrotkiewicz

Five years working with education and childcare software, spanning sales, implementation and product development.

5 yearsEducation software experience

2020Sole proprietorship established

I have five years of experience working with 4Parents, an education and childcare platform for public and private facilities across Poland. My work spans direct and online sales, customer training, on-site implementation and product development as a Product Manager.

The company also offers electronic admissions systems for nurseries, preschools and schools, sold to municipalities and county-level authorities. This has given me exposure to both individual facility needs and the requirements of larger public-sector customers.

Large-scale implementation in Warsaw

One of my major professional achievements was working on the implementation of a childcare fee-settlement application for Zespół Żłobków m.st. Warszawy, Warsaw’s municipal nursery organisation. The scale of this client gave me practical experience with the needs of a large network of childcare facilities.

The Warszawskie Żłobki application, based on the established 4Parents platform, received a Mobile Trends Awards 2025 award in the “Mobile in Everyday Life” category. This recognition relates to that existing application and implementation, which forms part of my professional experience; Asystent Dyrektora is a separate, new concept-stage project.

Published implementation case study and award background

Experience beyond the original target market

I have seen education software find useful applications outside its initial segment. I sold a preschool fee-settlement application to a children’s home, where it was needed to support communication between residents. The same type of application was also used by a sports club to simplify parents’ payments for children’s activities.

These examples inform my approach to this new project: start with a well-understood core market, then identify where the same capabilities can solve similar problems for other organisations.

Sales: direct and online sales of education software.
Implementation: customer training and on-site application rollouts.
Product management: responsibility for application development as a Product Manager.

My insurance agency work also focuses mainly on the education sector. I sell liability insurance for directors and staff, as well as personal accident insurance for children in nurseries, preschools, primary schools and secondary schools. This provides an additional perspective on the responsibilities and risks faced by educational institutions.

Professional experience / 4Parents

Experience with an established education platform.

4Parents has served public and private institutions across Poland since 2017. Its product scope and multi-site customer base provide the professional context for my education-sector experience and inform the operational problems I am addressing with Asystent Dyrektora.

What the application does

Fees & payments: childcare attendance, meals, additional activities and other charges; online collection from parents; automatic statutory and tax-related interest calculations; import of AWZ transfers from ZUS.
Registers & attendance: electronic and specialist registers, staff-recorded attendance and optional PIN or QR check-in/out identifying the person bringing or collecting a child.
Parent communication: individual and group chats, announcements, calendars, and a secure space for photos and files without a storage-capacity limit.
Mobile access: a free multilingual app for parents and staff, with absence reporting through the app or browser.
Data & feedback: imports of children’s records from admissions systems or Excel, advanced reporting, and surveys for staff and parents.
Multi-site oversight: an administrative panel aggregating information from multiple facilities.

Selected networks served by 4Parents

Examples from the platform’s customer base, with service start dates and the scope of each network supplied below.

Organisation	Scope	Since
Szczecin Municipal Nursery Network	13 facilities	13 Aug 2026
Białystok Municipal Nurseries	9 facilities	1 Jul 2026
Bydgoszcz Municipal Nursery Network	8 facilities	1 Oct 2025
Warsaw Municipal Nursery Network	81 facilities + 17 day-care provider points	1 Sep 2025
Kielce Local-Government Nurseries	6 facilities	1 Aug 2025
Katowice Municipal Nursery	14 branches	1 Jan 2025
Poznań Nursery Network	15 facilities	May 2023
Gdańsk Nursery Network	13 facilities	May 2022

This is the existing 4Parents platform’s customer base. My five years of professional experience with the product are distinct from its longer operating history and from the new Asystent Dyrektora venture.

Development approach

A focused start, then staged expansion.

I am currently developing this project as a solo founder. My priority is to establish a coherent foundation and validate the scheduling module before expanding the platform.

First / Define & validate

Start with the staff schedule

Develop the scheduling foundation and test the assumptions with prospective users. Use their feedback to guide the next development priorities.

Next / Build & connect

Develop distinct modules

Use a shared architecture and clear interfaces. AI coding tools could assist with separate tasks in parallel, while I oversee coordination, review, testing and integration.

Then / Evaluate & improve

Add practical AI assistance

Evaluate purchasing recommendations, operational insights and natural-language queries. Monitor reliability and usage costs before wider adoption.

AI-assisted support & human review

I plan to use AI to help handle support requests: analyse a reported problem, gather relevant context and suggest a resolution. When a code change is appropriate, it could prepare a draft pull request for me or the development team to review and test before any release.

The planned company will include several people responsible for day-to-day tickets and customer contact. Their conversations with users will help identify unmet needs and guide further product development.

Responsible data use

The platform will involve employee and child-related records. The planned approach is to minimise what is shared with AI services, restrict access appropriately and use synthetic or anonymised data for early evaluation wherever possible. AI suggestions will support human decisions.

I also plan to use AI to help prepare scripts and materials for promotional and instructional videos. Development will include ongoing evaluation of reliability and operating costs.

Business background

An existing business.
A new product venture.

The history of my sole proprietorship and the development of this software project are distinct. The current business was originally established for insurance agency work, rather than for this platform.

October 2020 · Sole proprietorship established
I registered my sole proprietorship to work as an insurance agent. It was temporarily suspended several times while I was working under employment contracts.
August 2023 · Active B2B business
The business has been active since August 2023 because I provide services to the company I currently work with on a business-to-business basis.
Now · Concept-stage software project
The integrated platform is a new project. Work on employee scheduling is already underway as the first component of the broader platform.
Planned · A dedicated limited liability company
My intention is to establish a separate Polish limited liability company (sp. z o.o.) specifically to develop this product and subsequently serve its customers. Given the responsibilities involved in operating the platform, I intend to use a dedicated corporate structure rather than run it through my sole proprietorship.

The dedicated company has not yet been established. This page describes the project’s current stage and intended direction. The broader platform, integrations, international rollout and support team remain development plans.

Turn everyday operational work into better decisions for childcare providers—and, with adoption, recurring demand for useful AI services.

Let’s explore the opportunity.

I am Filip Kołowrotkiewicz, the founder behind this concept. Startup, sales and partnership teams are welcome to contact me about the product, my sector experience, or potential support and collaboration.

biuro@efeska.pl

Director’s Assistant.One view. Better decisions.